Plan equipment identification, packing scope, shipment documents and receiving-site responsibilities before collection.
Shipment planning starts before the equipment is packed. The supplier, transport provider and receiving team need a shared record of the package, collection arrangements and work required at arrival.
Confirm the shipment contents
Match the packing list to the accepted equipment and accessory schedule. Record available serial numbers and identify separate boxes or components. Ask for the agreed packing evidence and documents before collection so discrepancies can be clarified while the equipment is still accessible.
Agree the transport and receiving scope
Confirm dimensions and weights with the party preparing the shipment. Ask that the packing and transport plan take account of the manufacturer’s relevant handling requirements. Identify unloading, building access, movement within the facility and installation responsibilities, since these may sit outside the freight quotation.
Prepare the receiving team
Share the expected documents, item list and contact details with the buyer. Agree how visible damage, shortages and other discrepancies will be recorded under the contract and transport arrangements. Keep receipt checks distinct from technical acceptance; receiving the boxes does not by itself complete every agreed equipment check.
Enquiry checklist
- Accepted item list and identifiers
- Confirmed packing and shipment details
- Named collection and receiving contacts
- Receipt and technical acceptance responsibilities
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